Executive Initiatives LLC, DBA Chemical Intelligence is committed to protecting your privacy and providing you with a positive experience while using our websites, products, or services (“Platform”).
Chemical Intelligence reserves the right, at any time, to modify this Privacy Policy. If we make revisions that change the way we collect, use, or share personal information, we will post those changes in this Privacy Policy. If we make material changes to our Privacy Policy, we may also notify you by other means prior to the changes taking effect, such as by posting a notice on our Platform or sending you a notification. You should review this Privacy Policy periodically so that you keep up to date on our most current policies and practices. We will note the effective date of the latest version of our Privacy Policy at the end of this Privacy Policy.
1. Scope
This Policy applies to Chemical Intelligence’s Platform and provides you with guidance on your rights and obligations in relation to your personal information.
Chemical Intelligence’s Privacy Policy (the “Privacy Policy”) establishes and communicates the key principles that it follows in protecting the personal information that we collect. Please note that some privacy rights and obligations may differ in certain locations based on local law, in which case it will comply with the local legal requirements. To the extent a notice provided at the time of collection from a website or specific product conflicts with this Privacy Policy, such specific notice or supplemental privacy statement will control.
2. Collection of Personal Information
“Personal information” is any information that can be used to identify an individual or device, and may include things such as your name, physical address, email address, phone number, login information, marketing preferences, company affiliation, geographic location, or payment card information. Chemical Intelligence may collect personal information that is necessary for legitimate business purposes, which will be disclosed to you at the time of collection. Chemical Intelligence will use this information for the purposes for which it was collected. Chemical Intelligence may also collect personal information from trusted third-party sources and engage third parties to collect personal information to assist us. One of the most common methods of collecting personal information is during the online form submission or registration process, including where a website user is requesting a free trial or a courtesy newsletter, registering for an event, or responding to similar offers such as sample reports, white papers, or further product information. In some instances, Chemical Intelligence and the third parties we engage may automatically collect and aggregate data using cookies, weblogs, web beacons, and other similar applications. This information is used to better understand and improve the usability, performance, and effectiveness of our Platform and to help us tailor content or offers for you. Please read Section 8 (Cookies) below for more information.
3. Purpose and Use of Personal Information
Chemical Intelligence may use your personal information for operational, legal, administrative, and other legitimate purposes permitted by applicable law. Some of the ways we may use personal information include:
• Providing you with requested products or services.
• Providing you with information regarding similar products or events.
• Analyzing and monitoring extent of use.
• Providing customized product and service information.
• Allowing users to participate voluntarily in mailings or other events.
• Providing product service updates, information, and alerts.
• Sending communications, including for marketing or other customer satisfaction purposes.
• Order processing and to provide transaction documents.
• To contact users for information verification purposes.
• Analyzing and monitoring extent of use and enhancing Chemical Intelligence’s Platform.
• Conducting due diligence activities for financial institutions and other regulated companies.
4. Your Rights
We strive to make sure that our information is reliable, accurate, and up-to-date. While personal information is maintained by Chemical Intelligence, individuals in certain jurisdictions will have rights over how their personal information is processed.
Below is a brief description of rights that may apply to you:
4.1 Right of access
4.2 Right to information
4.3 Right to rectification
4.3 Right to erasure
4.4 Right to restrict processing
4.5 Right to the right to object to the processing of your personal information
4.6 Right to data portability
4.7 Right to opt out of the sale of your personal information
4.8 Right to nondiscrimination
Because your personal information—for example, your email address—is often required to access or use Chemical Intelligence platforms and technologies, we retain personal information as long as your account is active. You may have the opportunity to correct, update, or modify this information by logging into your account and updating your information online. Please note that some information may be retained in our systems, where permitted by law, even after you request deletion.
5. Sharing Personal Information
To support the purposes listed in Section 3 (Purpose and Use of Personal Information), Chemical Intelligence may share or disclose personal information to:
• Chemical Intelligence’s parent, subsidiary, affiliates, and other related companies for the purposes listed in Section 3 (Purpose and Use of Personal Information).
• The organization that arranges your access to our products or services (if that is not you) to fulfill its contractual obligations and to provide our products and services.
• Service providers and business partners for the purposes of operating our business, delivering, improving, and customizing our products or services, sending marketing and communications related to our business, payment processing, and for other legitimate purposes permitted by applicable law or otherwise with your consent.
Personal information handled by these service providers is subject to their terms of use and privacy policies. Please review the service provider’s terms of use and privacy policies to better understand how they manage your personal information. Chemical Intelligence is responsible for the processing of personal information it receives under the Privacy Shield Framework and subsequently transfers to a third party acting as an agent on its behalf. Chemical Intelligence complies with the Privacy Shield Principles for all onward transfers of personal information from the EU, including the onward transfer liability provisions.
There may also be instances when Chemical Intelligence may disclose your personal information without providing you with a choice in order to:
• Honor a request that you have made through the products or services.
• Comply with the law or in response to a court order, government request, or other legal process.
• Protect the interests, rights, safety, or property of Chemical Intelligence or others.
• Protect against fraud or for risk management purposes.
• Respond to adverse third parties (i.e., adverse parties and their counsel and other agents) in the context of litigation.
In addition, if Chemical Intelligence sells all or part of its business or makes a sale or transfer of assets or is otherwise involved in a merger or business transfer, you acknowledge that Chemical Intelligence may transfer your personal information to a third party as part of that transaction.
In all cases Chemical Intelligence requires all unaffiliated third parties to treat personal information as confidential. Chemical Intelligence will not provide personal information to third parties for their own marketing purposes without your consent.
If you participate in a discussion forum, chat room, or provide comments related to Chemical Intelligence on a social media or other public platform, you should be aware that the information you provide there (i.e., your public profile) will be made broadly available to others, and could be used to contact you, send you unsolicited messages, or for purposes neither Chemical Intelligence nor you have control over. Also, please recognize that social media forums and chat rooms not controlled by Chemical Intelligence may have additional rules and conditions. Chemical Intelligence is not responsible for the personal information or any other information you choose to submit on these forums that are not Chemical Intelligence controlled.
The Platform may offer you the ability to share personal information through a social networking site (e.g., Facebook, Twitter), using integrated tools (e.g., Facebook “Like” button, or Twitter “Tweet” button). The use of such integrated tools enables you to share personal information about yourself with other individuals or the public, depending on the settings that you have established with such social networking site. For more information about the purpose and scope of data collection and use in connection with such social networking site or a site’s integrated tools, please visit the privacy policies of the entities that provide these social networking sites.
6. Security of Personal Information
Chemical Intelligence has physical, administrative, and technical safeguards in place to help protect the personal information Chemical Intelligence collects. While there is no such thing as perfect security on the Internet, we will take reasonable and appropriate steps to ensure the safety of your personal information.
7. Retention of Personal Information
Chemical Intelligence will retain your personal information as needed to fulfill the purposes for which it was collected. We will retain and use your personal information as necessary to comply with our business requirements, legal obligations, resolve disputes, protect our assets, and enforce our agreements.
8. Cookies we use and their purpose
We use four types of Cookies – ‘Strictly Necessary’, ‘Performance’, ‘Functional’ and ‘Targeted Advertising’. A detailed explanation of the types of Cookie and the purposes for which we use them is found within the Chemical Intelligence Cookie Policy. However, if you are just looking for a summary, we use strictly necessary cookies to make our site work. We also like to set optional performance, functional, and advertising cookies to help us improve the site and give you a bespoke experience so it works better for you.
9. Cross Border Transfer of Personal Information
As a global organization, we may transfer your personal information to Chemical Intelligence affiliates, agents, contractors, service providers, and to third parties in various countries and jurisdictions around the world. By using our websites or products, or providing any personal information to us, where applicable law permits, you acknowledge the transfer, processing, and storage of such information outside of your country of residence where data protection standards may be different.
Chemical Intelligence safeguards and enables the global transfer of personal information in a number of ways:
UK, EU-U.S. and Swiss-U.S. Privacy Shield frameworks
EU Commission Standard Contractual Clauses
EU Commission Adequacy Decisions
10. Prospective Employee and Employee Information
If you submit an application for employment to or are currently an employee of Chemical Intelligence, Chemical Intelligence is authorized to collect the information in any form it obtains through your application for employment or continued employment with Chemical Intelligence, and your submission of employee related documents, including but not limited to the personal information that you submit in connection with your employment or intended employment (collectively “Employee Information”).
Examples of Employee Information collected in connection with your employment or application for employment includes but is not limited to your name, date of birth, government issued identification (passport, social security number, driver’s license number), banking information, marital status, health information, benefit information, title, employment history, education, job qualifications, and other relevant employee personal information. We also collect some of this information about your dependents when you provide it to us. By providing personal information about family members or other individuals, you represent that you have their consent to provide this information to us for the purposes set forth in this Privacy Policy.
Chemical Intelligence will collect, use, store and retain, and secure your social security number in accordance with this Privacy Policy. Chemical Intelligence will not intentionally communicate or make available, in any manner, your social security number to the general public. Chemical Intelligence will not print your social security number on any card required for you to access colleague member services provided by Chemical Intelligence. Chemical Intelligence will not require you to transmit your social security number over the Internet, unless the connection is secure or the social security number is encrypted. Chemical Intelligence will not print your social security number on any materials that are mailed to you, unless state or federal law requires or permits the social security number to be on the document to be mailed. In accordance with applicable law, Chemical Intelligence may use Employee Information to evaluate applications for employment, manage work-related aspects of the employee-employer relationship (e.g., training, payroll, benefits, travel, reimbursement expenses, performance appraisals, succession planning, team member health and safety), investigate and respond to any claims related to your employment, and comply with applicable laws and regulations. Your professional information, such as your name, job title, professional photo, area of expertise, reporting line, and work experience may be shared with clients or potential clients in connection with your job responsibilities. Your professional information may also be shared through internal resources accessible to Chemical Intelligence colleagues, such as organizational charts and other documents available on Chemical Intelligence’s secure intranet. Chemical Intelligence will not use your Employee Information to market to you directly or through a third party service provider, unless you specifically consent to such use. Chemical Intelligence shares your Employee Information with third parties who provide outsourced human resource functions to us and are required to protect your Employee Information. Chemical Intelligence may disclose your Employee Information if required or permitted to do so by law (such as when part of a governmental agency action or litigation), governmental or quasi-governmental requests, or a regulatory organization, or to relevant third parties such as site technicians, brokers, auditors, lawyers, or professional advisors. In the event that Chemical Intelligence considers it necessary or where required by law to disclose Employee Information in certain situations where the health, safety, or wellbeing of a team member is at imminent risk, we may share your Employee Information with our outside lawyers, law enforcement or others who are legally authorized. As Chemical Intelligence continues to develop our business, we may buy or sell assets. In the unlikely event that Chemical Intelligence or substantially all of our assets are acquired, Employee Information may be one of the transferred assets.
Employee Information may be stored in hard copy or electronic format within your branch office or in the cloud in the United States or other countries where Chemical Intelligence, its affiliates, agents, or contractors conduct business. Your Employee Information may be transferred into our human resources systems and used to manage your employment, may become part of your personnel file, and may be used for other work-related purposes. Your Employee Information will be kept for as long as is legally required, and in some instances longer depending upon the needs of the organization and industry practices.
Chemical Intelligence commits to cooperate with EU and UK data protection authorities and the Swiss Federal Data Protection and Information Commissioner and comply with advice given by such authorities with regard to human resources data transferred from the EU, UK, and Switzerland in the context of the employment relationship. If you have any complaints regarding our compliance with this Privacy Policy, write to us at the address listed below under Section 14 (Contact Information). If you are a citizen of the European Union and you have an unresolved concern regarding your Employee Information that we have not addressed satisfactorily, please contact your local data protection authority.
11. Additional Information for Certain Jurisdictions is available for:
European Economic Area
California
Brazil
Colombia
12. Other Contractual Relationships
If you enter into a separate contractual relationship with Chemical Intelligence which requires, or contemplates, collecting, using, or sharing information about you in a manner that is different than that which is described in this Privacy Policy, the terms of that agreement will apply.
13. Other Websites
This Privacy Policy does not apply to sites or applications offered by other companies or individuals, including third party products and services, that may be displayed as content in a search on our website. Chemical Intelligence encourages you to read the privacy policy of any third party site or applications before transmitting personal information.
14. Contact Information
If you have any questions or concerns related to this Privacy Policy, please contact the Chemical Intelligence Chief Privacy Officer:
Chemical Intelligence
9901 Brodie Lane, Suite 160-811
Austin, TX 78748
Attn: Chief Privacy Officer
If Chemical Intelligence needs, or is required, to contact you concerning any event that involves information about you, we may do so by email, telephone, or mail.